DE&i Posted March 15, 2016 Share Posted March 15, 2016 (edited) At my local Musuem they have set object entry forms for objects coming into the museum, however they are paper copies (in triplicate), and therefore need to be sent by post rather than email. In this day and age I find that a little tedious. The Museum has suggested that if this is too difficult they can look at modifying the system to create a new digital way of accessioning. Does anyone have such a practice in place that I could use and suggest to the Museum please. Edited March 15, 2016 by DarrenElliot Regards.....D&E&i The only certainty with fossil hunting is the uncertainty. https://lnk.bio/Darren.Withers Link to comment Share on other sites More sharing options...
Auspex Posted March 15, 2016 Share Posted March 15, 2016 Maybe it could be as simple as converting the existing form to pdf, and setting up a dedicated email account for submissions? "There has been an alarming increase in the number of things I know nothing about." - Ashleigh Ellwood Brilliant “Try to learn something about everything and everything about something.” - Thomas Henry Huxley >Paleontology is an evolving science. >May your wonders never cease! Link to comment Share on other sites More sharing options...
jpc Posted March 15, 2016 Share Posted March 15, 2016 At our museum, we do it all on actual paper. I have no desire to do anything more 'modern'. Sorry can't help you in your quest. Link to comment Share on other sites More sharing options...
DE&i Posted March 15, 2016 Author Share Posted March 15, 2016 (edited) At our museum, we do it all on actual paper. I have no desire to do anything more 'modern'. Sorry can't help you in your quest. Thank you jpc...as I wrote my question I was always thinking in the back of my mind this may invoke / provoke the old school ways of pen and paper. And I totally understand that. Edited March 15, 2016 by DarrenElliot Regards.....D&E&i The only certainty with fossil hunting is the uncertainty. https://lnk.bio/Darren.Withers Link to comment Share on other sites More sharing options...
DE&i Posted March 15, 2016 Author Share Posted March 15, 2016 Maybe it could be as simple as converting the existing form to pdf, and setting up a dedicated email account for submissions? Hi Auspex... That may be doable with some fine tuning. Regards.....D&E&i The only certainty with fossil hunting is the uncertainty. https://lnk.bio/Darren.Withers Link to comment Share on other sites More sharing options...
Plax Posted March 16, 2016 Share Posted March 16, 2016 I think that there are circumstances that could destroy digital information though I doubt this will happen. EMPs and solar or cosmic storms come to mind. Nothing wrong with digital records at all of course as they are easily searchable such as: collections.naturalsciences.org I have filled out donor forms digitally (peditable pdf and word) but am guessing that they are also printed and filed for future reference. The worlds libraries may be going digital eventually. Am not a Luddite but think it is a horrible prospect that printed works will eventually be deemed unnecessary. 1 Link to comment Share on other sites More sharing options...
steedman Posted March 24, 2016 Share Posted March 24, 2016 Accessioning???!! Link to comment Share on other sites More sharing options...
MarleysGh0st Posted March 24, 2016 Share Posted March 24, 2016 We still use paper accession forms where I volunteer. It's particularly important that we get the donor's signature on the accession form for legal purposes. Digitizing the accession is important, but much more important than just saving the effort of mailing a printed thank you letter, we need to be sure that both the accession records and collection object records are in our computer database and that they're linked to each other. I'm dealing with inadequate procedures in the past, which mean that the vast majority of our existing records haven't been cross-referenced, so that we can't be sure which collection objects came from which accession. On another subject related to accessions, our collections director and collections manager recently came up with a rather complex flowchart for the rest of the staff, explaining what to do when people visit or call with material they want to donate. We can't and won't take everything that's offered! Link to comment Share on other sites More sharing options...
PRK Posted March 25, 2016 Share Posted March 25, 2016 Why not just show up in person with the fossil to be donated, and simply fill in and sign the form. NBD. Link to comment Share on other sites More sharing options...
DE&i Posted March 25, 2016 Author Share Posted March 25, 2016 Hi everyone, Thank you all for your comments as im still working on this one. I should have it wrapped up ASAP. Regards.....D&E&i The only certainty with fossil hunting is the uncertainty. https://lnk.bio/Darren.Withers Link to comment Share on other sites More sharing options...
engineeringstudent Posted March 26, 2016 Share Posted March 26, 2016 Accessioning???!! Ha, you too? That's the only reason I clicked on this thread.... Link to comment Share on other sites More sharing options...
JohnJ Posted March 26, 2016 Share Posted March 26, 2016 Accessioning???!! Ha, you too? That's the only reason I clicked on this thread.... Accessioning at UT-Austin NPL. The human mind has the ability to believe anything is true. - JJ Link to comment Share on other sites More sharing options...
Auspex Posted March 26, 2016 Share Posted March 26, 2016 Ha, you too? That's the only reason I clicked on this thread.... And you learned something "There has been an alarming increase in the number of things I know nothing about." - Ashleigh Ellwood Brilliant “Try to learn something about everything and everything about something.” - Thomas Henry Huxley >Paleontology is an evolving science. >May your wonders never cease! Link to comment Share on other sites More sharing options...
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